Event Planning and Support Services

The agency is seeking a consultant to provide comprehensive event planning and support services for a one-year contract period. The selected vendor will resolve logistical complexities for a three-day general assembly and additional ad hoc events. The scope of work requires the consultant to develop a master event and production schedule, assist with speaker preparation, and support the development of a master script. On-site responsibilities include loading and unloading equipment, coordinating speaker and timekeeper positioning, and troubleshooting logistical issues throughout the three-day conference. For ad hoc events, the consultant must develop dedicated production plans. All performance of the work must occur on-site, and eligibility is restricted to onshore vendors based in the United States. The agency is looking for proposals to determine the budget for this one-year initiative. Bidders must submit any questions regarding this opportunity no later than June 15, 2026. Final responses can be submitted digitally via email or through the online portal.