Hotel Accommodations, Meeting Space and Conference Services

The agency is seeking a vendor to provide hotel accommodations, meeting space, and conference services for a contract period of one year. The required lodging services include standard room rates with government or group pricing, single and double occupancy rooms, ADA-accessible accommodations, and room block capabilities. The agency also requires details on Wi-Fi access, parking, check-in and check-out policies, cancellation and attrition policies, and proximity to conference venues, airports, major transportation routes, and event destinations. For the conference portion, the agency requires large banquet or conference spaces, breakout meeting rooms with various seating configurations, and internet availability within the meeting spaces. The requested services encompass on-site event setup, dedicated event coordination, catering and concession options, group reservation management, and on-site dining options. The agency also needs audio/visual capabilities, audio/visual technical support, and parking accommodations. Bidders must perform all work onsite within the United States, as eligibility is restricted to onshore vendors only. The agency is looking for proposal submissions to determine the budget and will accept digital responses via email or online. Bidders must submit all questions regarding this opportunity no later than June 04, 2026.