Purchasing and Procurement Coordinator Services

The issuing agency is seeking a vendor to provide purchasing and procurement coordinator services. The agency needs a resource to prepare, manage, and administer formal solicitations, including RFPs, RFBs, and RFQs, in accordance with city, state, and federal procurement requirements. The selected vendor will develop and issue solicitation documents, coordinate evaluations, manage bid openings, and make award recommendations. The scope of work covers reviewing scopes of work and technical specifications to ensure compliance with established purchasing policies. The coordinator will draft, review, and maintain contracts, amendments, renewals, and terminations while administering a centralized contract management system to monitor milestones. Additional duties include reviewing purchase requisitions for budget alignment, providing training to departments on purchasing procedures, and assisting in maintaining the city's procurement policies and procedures manual. The coordinator must also manage procurement for capital improvement and grant-funded projects to ensure adherence to funding agency requirements. The agency requires the vendor to prepare procurement-related reports for management and maintain effective relationships with vendors, contractors, and staff. Although the agency formatted this opportunity as a job posting rather than a traditional RFP, they are looking for proposals to fulfill these onsite services. Bidders must perform all work onsite and must be located onshore within the United States. The agency accepts digital submissions of proposals via email or online. The agency has not disclosed a specific budget and is looking for cost proposals within the submissions.