Children’s Justice Conference Service

The government authority in Tacoma, Washington is seeking a vendor to provide meeting space, catering, and audio-visual support for the 2027 Children’s Justice Conference. The agency requires a single plenary or ballroom space capable of seating 1,300 attendees for the opening plenary, keynote speeches, breakfasts, and lunches. The selected provider must accommodate special presenter requests such as podiums and easels, and deliver full audio-visual support including screens, projectors, stage lighting, and microphones for the main sessions. The scope of work covers standard audio-visual support for all breakout rooms, which must include projectors, microphones, screens, and laptop connections. The agency also requires comprehensive event support staff, including facility support, security, ushers, and other personnel necessary to run the event. Bidders must submit a detailed breakdown of costs for additional tables, chairs, linen, power access, and other miscellaneous expenses that may arise during final planning and the event launch. Eligible bidders must be onshore organizations based in the United States, and all contracted work must be performed onsite at the venue in Tacoma, Washington. The agency is currently looking for proposals to determine the budget for this project. All questions regarding this opportunity must be submitted to the agency no later than June 22, 2026.