Emergency Preparedness Conference Services

The government authority in Salem, Oregon is seeking a conference venue to provide lodging, catering services, and meeting spaces for its annual emergency preparedness conference. The agency is hosting this event to develop the partnerships and skills necessary to improve public protection capabilities through prevention, mitigation, preparedness, response, and recovery from emergencies, disasters, and threats. The selected venue must provide onsite conference space, hotel lodging, and catering services. The requested scope of work requires conference facilities capable of accommodating a capacity of 400 attendees. The agency requires meeting rooms equipped with projectors to support the conference sessions. Performance of all contracted work must take place onsite at the provider's venue. Only organizations based in the United States are eligible to bid on this opportunity. Bidders may submit their proposals digitally via email or through the online portal. The agency has not disclosed a specific budget and is looking for proposals to establish the cost. All questions regarding this opportunity must be submitted no later than June 17, 2026. The agency has not specified additional evaluation criteria or further key dates in the initial solicitation details.