Printing and Mailing Services for Permanent Vote by Mail Invitation

The government authority located in Woodstock, Illinois is seeking a vendor to provide printing and mailing services for a permanent vote by mail invitation. The agency needs to solve the logistical challenge of preparing and distributing these invitations efficiently to registered voters. The scope of work covers making the mail pieces ready by printing, cutting, folding, and inserting the materials. The selected vendor must print the materials using black ink only, with no color printing required. The agency requires the vendor to print the delivery address on the outside of the envelope along with any other information necessary to secure the best rate via first-class delivery. The vendor must not alter the delivery addresses provided by the agency. The project also requires printing the voter name, address, voter ID, and bar-coded voter ID on the application form. The vendor must sort the mailing list to obtain the most economical postal rate and deliver the completed pieces to the post office. The agency requires a reasonable estimate of postage at least fifteen days prior to delivery so the Clerk can fund a United States Postal Service account for the estimated amount. Eligibility is restricted to onshore organizations based in the United States. The agency requires the vendor to perform the work offsite at the vendor's own office location. The agency is looking for proposals to determine the budget for this project. Bidders must submit all questions no later than June 5, 2026.