Event Management Services for Trade Summit

The City of Seattle is seeking a professional event management, conference planning, marketing, sponsorship development, or related consulting firm to deliver services for its upcoming Trade Summit. The agency needs to solve the challenge of executing a high-quality event that aligns with its strategic vision and economic development objectives. The selected consultant will work collaboratively with city staff, elected officials, sponsors, partner agencies, vendors, and stakeholders to enhance the overall quality of the summit, expand sponsorship revenue, and strengthen the event's regional and national positioning. The scope of work requires the consultant to develop and maintain a comprehensive event planning and implementation schedule while coordinating all activities from initial planning through post-event closeout. The consultant must conduct regular planning meetings with city staff and designated stakeholders, providing project management, staffing coordination, and operational oversight. Additionally, the agency requires marketing, branding, and communications support, which includes assisting with marketing strategy development, supporting promotional initiatives, and ensuring event branding consistency. Eligible bidders must be onshore organizations based in the United States. The agency requires the performance of the work to be conducted onsite. Bidders must submit their proposals digitally via email or through an online submission portal. The agency has not disclosed a specific budget and is looking for proposals to determine the cost. All questions regarding this opportunity must be submitted no later than June 24, 2026.