Travel Management Services

The Personnel Board of Jefferson County in Birmingham, Alabama is seeking a travel management agency to purchase airline tickets for employees and external individuals traveling on official business. The agency needs to solve the logistical challenge of researching flight costs, durations, and connections to secure the most economical and timely travel arrangements. The scope of work requires the selected vendor to contact identified travelers within one business day of notice to gather travel preferences, secure reservations, and obtain pre-approval from the board for purchases exceeding a pre-specified cost limit. The selected vendor must pre-pay for all ticket purchases, utilizing any viable airline regardless of payment method, and issue electronic tickets unless hardcopies are absolutely necessary. The agency requires weekly or monthly invoicing that breaks down costs by traveler, including names, ticket issue dates, ticket numbers, airlines, travel dates, airports, ticket costs, and approved agency fees. The board will process these accurate invoices on a net 30-45 day payment timeline. Eligibility is restricted to onshore, United States organizations only, and the performance of the work will take place offsite. The contract period will span one year, and the agency is currently looking for proposals to establish the budget. Key dates for this opportunity include a pre-bid meeting on June 11, 2026, and a deadline for submitting all questions by June 12, 2026.