Program Management, Grant Administration and Coordination Services

The government authority located in Medford, Oregon is seeking a vendor to provide comprehensive wildfire grant administration and program management services. The agency needs to manage wildfire mitigation efforts, ensure grant compliance, and oversee contractors while maintaining strong community relations. This initiative aims to solve the administrative, regulatory, and coordination challenges associated with executing large-scale wildfire fuel mitigation projects. The scope of work covers project administration, program management, and the development of a detailed project management plan with schedules, milestones, and deliverables. The selected vendor must assist the agency with the procurement of fuel mitigation contractors and oversee their performance. Additionally, the project requires tracking environmental conditions, ensuring adherence to permit requirements, and managing landowner coordination, including securing agreements and access documentation. The agency also requires the development and implementation of a public outreach and communication plan to engage property owners, adjacent residents, and community stakeholders. Field coordination, implementation support, and financial management with cost tracking are also essential components of the requested services. To ensure accountability, the vendor must establish a documentation protocol and handle all reporting requirements. Eligible bidders must be onshore organizations based in the United States. The performance of all contracted work must take place onsite in Medford, Oregon. The agency is currently looking for proposals to determine the budget and cost structure for this initiative. Bidders must submit all questions regarding this opportunity no later than June 19, 2026.