Paper to Digital Title Personnel File Digitization Services

The agency is seeking a vendor to provide offsite paper-to-digital personnel file digitization services. The project addresses the need to convert physical employee files and medical records into fully searchable digital files. The selected vendor must handle all materials, transportation, scanning, indexing, quality control, and secure destruction services necessary to complete the transition. The scope of work covers project management, document inventory and preparation, scanning, quality control, data delivery, and document pickup and transportation. The agency requires scanning at a resolution of 300 DPI with output in PDF file formats. The vendor must also maintain strict data security and chain of custody, provide access to records during the project, comply with records retention schedules, and perform secure document retention and destruction. Eligible bidders must be onshore organizations based in the United States of America. All performance of the work must take place offsite. The agency has not disclosed a specific budget and is looking for proposals to determine the cost of the project.