Mail and Print Services

The government authority located in Cookeville, Tennessee is seeking a contractor to provide comprehensive mail and print services. The agency needs to solve the logistical challenge of managing campus-wide mail distribution and university print operations through an auxiliary, revenue-generating model. The project covers staffing for in-house mail delivery and pick-up, student mail distribution, monthly reporting, and meter equipment maintenance. The scope of work allows for the optional installation of multiple locker banks across campus to support twenty-four-hour package pickup and direct courier drop-offs. For the print operations, the agency requires managed print services including high-volume printing, finishing, bindery, and print preparation. The agency expects the turnaround times for university publications to range from three to five days for small jobs, five to ten days for medium jobs, and approximately ten days for large jobs, with all jobs packaged or shrink-wrapped appropriately. Bidders must perform the work offsite and must be located onshore within the United States. The agency is establishing a contract period of one year. The budget is open to proposals, and the agency requires all questions to be submitted no later than July 2, 2026.