Utility Invoice Processing Services

The Texas government authority is seeking a vendor to provide comprehensive utility invoice processing services. The agency needs to streamline its utility billing operations by transitioning paper invoices into high-quality electronic images. This initiative aims to ensure strict compliance with State prompt payment laws through accurate date-stamping and receipt verification. The scope of work covers digital imaging, compliance date-stamping, and recording the exact date the vendor receives each invoice from the utility provider. The selected vendor must perform rigorous verification and data validation for every billing cycle while proactively managing and resolving all billing exceptions and discrepancies. Finally, the agency requires the transmission of validated electronic accounts payable files, or consolidated files where feasible, to facilitate final payment processing. Bidders must be onshore organizations based in the United States to be eligible for this opportunity. The agency expects the selected vendor to perform all work offsite over a contract period of three years. Bidders must submit their proposals digitally via email or through the designated online portal, and the agency is currently open to budget proposals to determine the cost of these services.