Senior Meeting Planner Services

The issuing agency is seeking a vendor to provide senior meeting planner services to oversee programs in Toronto and Montreal. The agency needs to solve complex logistical challenges by securing comprehensive event management, including master timeline development, communication calendars, and budget stewardship through final close-out in mid-November 2026. The selected vendor will lead day-of operations, manage hotel and venue relations, and execute a specialized CEO track involving venue sourcing and execution. The scope of work covers complex audiovisual and production design, specification, and on-site management. The agency requires the vendor to handle venue contract negotiations, amendments, and agency reviews, alongside branding and marketing coordination. Additionally, the vendor must manage stakeholder communication and perform budget tracking, reconciliation, and variance reporting. Eligible bidders must be onshore organizations based in the United States. The agency requires the performance of all work to be conducted offsite. The agency has not disclosed a set budget and is looking for proposals to define the cost. All questions regarding this opportunity must be submitted no later than June 17, 2026.