Paper to Digital Title Personnel File Digitization Services

The agency is seeking a vendor to provide offsite paper-to-digital personnel file digitization services for employee files and medical records. The agency needs to solve the challenge of managing physical records by converting them into fully searchable digital files. The project covers project management, document inventory and preparation, scanning, indexing, quality control, data delivery, document pickup and transportation, data security, chain of custody, access to records during the project, document retention, and destruction. The vendor must perform all digitization services offsite and use a scanning resolution of 300 DPI in PDF file formats. The scope of work requires the vendor to provide all materials, transportation, scanning, indexing, quality control, and secure destruction services in compliance with the records retention schedule. Only onshore organizations based in the United States are eligible to bid on this opportunity. The agency is looking for budget proposals from bidders to determine the cost of the project. The source document does not contain specific evaluation criteria or key dates for this opportunity.