Postage and Mailing Services

The Akron Metropolitan Housing Authority in Akron, Ohio, is seeking a vendor to provide comprehensive postage and mailing services to streamline its daily and monthly communication operations. The agency needs to solve the logistical challenge of processing, presorting, and delivering high volumes of mail to the United States Postal Service efficiently and on time. The scope of work requires the selected provider to print approximately 2,950 monthly rent statements on perforated paper using an electronic file provided by the agency. The provider must then fold, stuff into vendor-supplied window envelopes, presort, and mail these 2,950 statements each month. Additionally, the provider must perform daily mail pickups at various agency locations, presort approximately 11,530 pieces of outgoing mail per month, and ensure same-day delivery to the United States Postal Service. The agency also requires as-needed support for special projects, which includes folding and stuffing envelopes, as well as printing color and black-and-white documents for various departments. Eligible bidders must be United States organizations, as the agency limits participation to onshore entities. The provider will perform all printing, folding, stuffing, and presorting work offsite, while the daily mail pickup must occur at the designated agency locations in Akron. The agency will establish a contract period of three years, with the provider billing monthly by the tenth day of the following month for all services rendered. The agency is looking for proposals to determine the budget and pricing structure for these services. Bidders must submit any questions regarding this opportunity no later than June 23, 2026. The agency accepts digital submissions of the final proposal via email or through their online portal.