RFI for Council Chambers Conferencing Systems

The government authority located in San Diego, California, is seeking information regarding modern council conferencing systems that integrate audio-visual capabilities, voting modules, and agenda management tools. The agency is trying to identify solutions to upgrade and integrate its current system, including custom hardware builds such as touch screens with voting buttons and agenda viewing capabilities. The requested scope of work covers hardware and equipment upgrades, cybersecurity capabilities, and voting software capabilities. For cybersecurity, the agency requires support for secure authentication, information on whether open inbound firewall ports are necessary, support for encrypted communications where applicable, firmware update procedures, and a documented cybersecurity posture statement. The agency also requires high-level information regarding the capabilities of the voting software. Only onshore organizations based in the United States are eligible to participate in this market research effort. The agency expects the performance of the work to occur offsite. The agency is looking for budget and pricing proposals to understand the cost of the systems. Bidders must submit all questions regarding this request for information no later than August 14, 2026.