Multifunction Copiers Service

The Victoria College in Victoria, Texas, is seeking a copier management firm to establish a cost-effective and efficient partnership for its copier lease and maintenance needs. The agency is trying to reduce the total cost of ownership for printing, optimize its printing infrastructure, and standardize equipment across all campus departments. Additionally, the agency aims to improve customer support, automate copy count reporting, and transition to a centralized Electronic Document Management System. The scope of work requires the selected provider to assess department-specific needs and implement multifunctional devices across the campus. The provider must deliver consistent preventive maintenance, automate copier status monitoring, and centralize monthly invoicing into a single electronic, paperless bill for the entire fleet. Performance of these services will occur offsite. Eligible bidders must be onshore organizations based in the United States. The agency is currently looking for proposals to determine the budget and will accept digital submissions via email or online. Bidders must submit all questions regarding this opportunity no later than June 15, 2026.