Events Management Services- Budget - Up to 100,000 USD

The agency is seeking an events management vendor to assist in creating and producing seven 2nd Saturday events from October 2026 through April 2027. These events must showcase city-wide support and promotion of small and micro businesses while demonstrating how the arts can serve as an economic driver and support local talent in artistic, entrepreneurial, and other forms. The selected vendor will procure artisans, artists, crafters, and other micro businesses to bring a unique character to the events, secure multiple musicians on a weekly or event basis, and provide a monthly report to the city within fourteen days of each final event. The scope of work requires the vendor to plan, coordinate, and procure logistics, including crowd management, ticket management, and traffic control. The vendor must attend and support the agency at each event, serving as the liaison between artists, vendors, musical entertainment, and the agency while remaining on-site to provide staffing supervision during the entirety of every event. Responsibilities also encompass risk management, securing required permits and approvals, and planning, coordinating, and selling sponsorships, event tickets, food vendors, and both alcoholic and non-alcoholic beverages. The agency requires the vendor to develop and implement marketing strategies and materials, which includes updating and maintaining social media sites with new content, driving marketing efforts through identifiable conduits, and providing photo backdrops for social media opportunities at all events. Only onshore organizations based in the United States are eligible to bid, and the performance of the work must be conducted on-site. The contract period will span one year, and the agency has established a budget of up to 100,000 USD for these services. Interested bidders must attend a pre-bid conference on June 15, 2026, ahead of the final proposal deadline on July 2, 2026.