Marketing and Event Coordination Service

The agency is seeking a vendor to provide comprehensive marketing, public relations, and event coordination services. The selected partner will secure and coordinate media coverage for special events, write promotional articles about the history of the park for local and state publications, and issue press releases. Additionally, the vendor must maintain an email list and distribute electronic flyers to promote these special events. The scope of work requires the vendor to produce events listed in the annual special events calendar with the assistance of the Supervisor. This production work includes designing event maps and scheduling musicians, exhibitors, police, EMTs, volunteers, re-enactors, craftsmen, vendors, and equipment. The vendor must also identify and onboard community partners and local vendors to participate in these events. To ensure successful execution, the vendor must maintain an approved on-site schedule of four to six hours per week, with increased on-site hours during event weeks. During the special events, the vendor will take photographs to create and publish social media posts in real time. The vendor is also responsible for circulating event information and updating all pertinent community special events calendars. Eligibility is restricted to onshore organizations based in the United States. The performance of the contract work will take place both onsite and offsite. The agency is currently looking for proposals to determine the budget, and specific evaluation criteria and key dates are not provided in the initial solicitation.