Events Management Services - Budget - Up to 100,000 USD

The agency is seeking events management services to assist in creating and producing seven 2nd Saturday events from October 2026 through April 2027. The project aims to showcase city-wide support for small and micro businesses while demonstrating how arts can serve as an economic driver and support local talent. The selected vendor must procure artisans, artists, crafters, and multiple musicians to bring a unique character to these events. The scope of work requires the vendor to plan, coordinate, and procure logistics, including crowd management, ticket management, and traffic control. The vendor must attend each event to serve as the liaison between participants and the agency, providing continuous onsite staffing supervision and risk management. Additional responsibilities include securing required permits, providing monthly reports within fourteen days of each final event, and coordinating the sale of sponsorships, tickets, food, and beverages. Marketing duties involve developing strategies and materials, updating social media sites, driving marketing efforts through identifiable conduits, and providing photo backdrops at all events. Only onshore organizations based in the United States are eligible to bid, and all work must be performed onsite. The agency has established a budget of up to 100,000 USD for a contract period of one year. A pre-bid conference will take place on June 15, 2026, and the deadline for submissions is July 2, 2026.