Marketing and Event Coordination Service

The agency is seeking a vendor to provide comprehensive marketing, public relations, and event coordination services. The selected partner will secure and coordinate media coverage for special events, write promotional articles about the history of the park for local and state publications, and issue press releases. Additionally, the agency requires the vendor to maintain an email list, distribute email flyers, circulate event information, and update all pertinent community special events calendars. The project scope covers the production of events listed in the annual special events calendar with the assistance of the Supervisor. This work includes designing event maps, scheduling musicians, exhibitors, police, EMTs, volunteers, re-enactors, craftsmen, vendors, and equipment. The vendor must also identify and onboard community partners and local vendors, take photographs during special events, and create social media posts throughout these events. Bidders must be onshore organizations based in the United States. The agency requires the vendor to maintain an approved on-site schedule of four to six hours per week, with additional on-site hours required during the week of an event. Other performance of the work may occur either onsite or offsite. The agency is currently looking for proposals to determine the budget, and specific evaluation criteria and key dates are not provided in the sourcing materials.