GLOBAL - Travel Week Service

The government authority located in Washington, DC is seeking a vendor to plan, manage, and execute Travel Week Latin America 2027. This multi-day, multi-track trade and media event will bring together travel exhibitors and Latin American buyers, media, and travel agents. The event will take place from March 13 to 18, 2027, at a single host venue in Panama. The agency requires a structured assessment of the city against a host city framework, as well as recommended site visits and venue evaluations for two candidate locations. The selected property must be a four-plus Diamond, full-service property with self-contained meeting space. The scope of work includes hotel and venue contracting, which involves negotiating preferential room block rates for a 585-room-night block. The vendor must handle full delegate management across all audience segments, including visa support and a delegate satisfaction survey. All delegate communications must be delivered in English, Spanish, and Portuguese. The agency requires the configuration of an event platform, such as Cvent or an equivalent, alongside an event microsite and a mobile app. The project covers all logistics, vendor management, hosted travel coordination, on-site delivery, and post-event reporting. The agency requires simultaneous interpretation in Spanish and Portuguese for plenary sessions, as well as the sourcing of interpreters for one-on-one meetings. The contract period will run for one year, and the performance of the work will take place offsite. Eligibility is restricted to onshore USA organizations only. The agency has established a budget of up to 450,000 USD for this initiative. Bidders must submit their responses digitally via email or online, though the source does not specify a submission deadline.