Payroll Services

The Town of Vestal, New York, is seeking a qualified vendor to provide professional payroll services for approximately forty-five employees, with the understanding that this staff count may fluctuate over time. The agency requires a system that processes biweekly payroll while allowing the Plant HR Administrator to manage employee records, adjust various deductions such as court orders, garnishments, loan repayments, health insurance, and deferred compensation, and administer direct deposits. The selected provider must handle certified payroll processing and reporting, check reconciliation, child support and garnishment management, custom payroll and management reports, and pension management tools. The scope of work also encompasses preparing and filing all required tax forms and reports, tracking time-off accruals, and calculating payments for buyback and lump-sum payouts as dictated by contract. The agency is requesting specific options including email check stubs, an online employee portal, online time and attendance systems, and paperless payroll capabilities. Additionally, the provider must answer all historic retirement system questions. Eligible bidders must be onshore organizations based in the United States. The agency will allow the work to be performed through a combination of onsite and offsite services. Bidders must submit their proposals digitally via email or through the designated online portal. The agency is currently looking for proposals to establish the budget and has not disclosed specific key dates or evaluation criteria in the initial solicitation.