Event Management and Support Service - Budget - Up to 1,488,074 USD

The agency is seeking a vendor to provide end-to-end event management and support services over a two-year contract period. The selected contractor will manage the planning, logistics, and execution of sixteen large-scale, in-person events hosted on-site at the agency, averaging up to eight events per year. The agency requires comprehensive support to solve the logistical challenges of hosting these major gatherings. The scope of work covers venue procurement and coordination, vendor management, breakout session facilitator training, and facilitator recruitment, support, and tracking. Additionally, the contractor must handle attendee registration management, day-of-event staffing, catering, audiovisual and technology support, and full day-of-event operations and oversight. All performance of the work must take place onsite at the agency. Eligibility is restricted to onshore organizations based in the United States. The agency has established a maximum budget of up to 1,488,074 USD for this two-year initiative. The agency will host a pre-bid meeting on June 17, 2026, to address initial inquiries. Bidders must submit all questions regarding the opportunity no later than June 23, 2026. The final deadline for proposal submission is July 3, 2026.