Art Works Conference Planning Services

The government authority located in Glen Allen, Virginia is seeking a vendor to provide comprehensive conference planning, onsite management, and registration services for the Art Works Conference. The agency requires a planner to secure contracts and coordinate all logistical components for leasing conference facilities and multiple meeting rooms. The selected vendor must ensure that all meeting spaces, parking, and onsite restaurants are fully ADA compliant and capable of accommodating the maximum number of anticipated attendees. The agency requires all meeting spaces and hotel areas to be free of toxins, including mold and new paint, with no ongoing construction or renovations that could impede access. The facility must provide reliable, constant wireless internet accessible to all attendees inside and in the immediate vicinity outside of all meeting rooms. Onsite audio and visual technicians must be available to connect laptops to projectors, perform sound tests for house sound and microphones, troubleshoot equipment issues, and maintain all conference audio and visual equipment to ensure it remains fully functional throughout the event. Eligibility is restricted to onshore organizations based in the United States, and the performance of all work must take place onsite. The agency has designated this procurement as a Small Business Set-Aside for award priority. Bidders must submit all questions regarding this opportunity no later than July 02, 2026. The agency has not disclosed a specific budget and is looking for proposals to determine the cost.