RFI for Cloud-Based Warehouse Inventory Management Solution

The agency is seeking information on a modern, cloud-based warehouse inventory management solution to manage non-serialized consumable inventory. The system must streamline receiving, inventory tracking, replenishment, distribution, and reporting processes while improving visibility into inventory levels and supporting accurate financial attribution of materials used across departmental operations. The agency aims to modernize the receiving, tracking, and distribution of consumable materials stored in the warehouse through barcode-enabled inventory management, streamlined receiving workflows, automated inventory tracking, and improved cost attribution to departments and projects. The requested scope of work covers a user-friendly portal for employees to submit consumable requests in advance, reserve inventory against available stock, support pick-and-stage workflows, and notify requesters when items are ready for pickup. The solution must support barcode-enabled receiving workflows that allow warehouse staff to scan packing slips or purchase orders, record quantities received, manage discrepancies, capture digital signatures, generate labels, and transfer inventory from receiving locations to designated storage locations. The system must maintain a centralized item master catalog for consumable inventory, including item attributes such as description, unit of measure, barcode identifiers, vendor references, commodity classifications, and default budget or division mappings. The agency requires support for scheduled cycle counts using barcode-enabled scanning devices, automated variance detection, discrepancy resolution workflows, and reporting on inventory accuracy and variance trends. The solution must support handheld scanning devices for receiving, transfers, labeling, and inventory counting, including barcode support, mobile digital signature capture, and the ability to synchronize transactions captured offline when connectivity is restored. The platform must also provide role-based access controls, audit logging, document retention capabilities, and validation controls to ensure data integrity and traceability. Only onshore organizations based in the United States are eligible to respond to this request. Performance of the work will occur offsite. Respondents must submit their responses digitally via email or online. The agency is looking for proposals to understand budget requirements. All questions regarding this request must be submitted no later than July 02, 2026.