Electronic Agenda and Meeting Management System

The issuing agency is seeking an electronic agenda and meeting management system to streamline their public and internal meeting processes. The agency needs to solve the challenge of managing, distributing, and archiving meeting agendas and documents securely and efficiently. The requested system must provide a public-facing front end for internet access to documents, alongside a dedicated Apple iPad software program for elected and appointed officials. The scope of work covers a back-end, web-based platform accessible from any location to manage meetings up to one year in advance. This platform must feature standard agenda templates, support for Word and PDF file uploads, user permission controls, multi-user editing capabilities, and user creation segmented by meeting body. Integration requirements include compatibility with Apple iPads, the web platform, and the Swagit or Granicus livestream video systems. The agency requires robust security measures to prevent unauthorized access, ensure proper data redundancy and backups, and maintain version control. Only organizations based in the United States are eligible to bid on this opportunity. The performance of all contracted work will take place offsite. Bidders may submit their proposals digitally via email or through an online portal. The agency is looking for budget proposals to determine the cost of the project. All questions regarding this procurement must be submitted no later than June 30, 2026.