Web-Based IEP Writing and Special Education Case Management Software

The agency is seeking a web-based, highly secure, and user-friendly IEP writing and special education case management software to serve as a unified workspace for all special education management. The agency needs to solve the problems of redundant data entry, data overwrite errors during collaboration, and the risk of missing strict regulatory timelines. The project covers software installation, system configuration, data mapping, the complete migration of all historical and active student files from the legacy system without degradation, initial training, and ongoing tier-3 support. The requested platform must feature rich-text data entry windows with unlimited text capacity, continuous autosave, and the ability to embed live progress-monitoring charts, graphs, and bulleted lists directly into state documents. The system must also provide real-time concurrent document collaboration for multiple team members working within the same record, automatic calendar engines for timeline alerts, and deep bi-directional or write-back interface options with the Infinite Campus student information system. Top-scoring bidders must prepare a comprehensive two-hour system demonstration and technical question-and-answer session for the selection committee. Bidders must also deliver a rigorous, multi-tiered end-user training program, including a dedicated day of on-site administrative training, asynchronous guides, or a train-the-trainer model, prior to go-live. Eligibility is restricted to onshore organizations based in the United States. The selected vendor will perform all work offsite. The agency is looking for proposals to determine the budget, and the resulting contract period will run for three years.