Paper to Digital Document Retention, Storage and Digitization Service

The agency is seeking a vendor to provide enterprise-scale physical records offsite storage, retrieval, digitization, and metadata integration services. The agency needs to transition toward enhanced digital access and metadata-driven retrieval capabilities while maintaining secure, compliant, and efficient management of its physical records. To resolve these document management challenges, the agency requires the digitization of paper records at a scanning resolution of 300 dpi in PDF file format. The scope of work covers offsite storage and daily retrieval services, with a standard retrieval volume cap set at 240 records per day. Bidders must perform all work offsite and must be onshore organizations based in the United States. The agency is looking for proposals to determine the budget for this project and will accept digital submissions via email or through an online portal. Interested parties must submit an expression of interest by the key deadline of July 7, 2026.