Clinical Engineering and Health IT Integration Organizational Assessment and Recommendations Services

A government authority located in Tennessee is seeking clinical engineering and health IT integration organizational assessment and recommendations services. The agency needs to resolve organizational design, staffing, and governance challenges resulting from the consolidation of its Clinical Engineering and Health IT Integration functions. To solve these problems, the agency requires an assessment of reporting structures, specifically analyzing the trade-offs of having the Senior Director role report to the VP of Clinical Applications versus the VP of Technology Services. The scope of work covers developing two to three organizational design options with pros, cons, and risk analyses for each option. The selected provider must define the recommended scope for the Senior Director role, including which systems and functions should launch immediately versus those phased in over time, such as overhead paging, mass notification, and staff safety systems. Additionally, the project requires a staffing model recommendation with specific roles and FTE counts to close identified gaps, with a particular focus on integration engineering, nurse call support shortfalls, and twenty-four-seven coverage requirements. The agency requires the delivery of a governance framework for clinical integration change management, monitoring, and incident response. The provider must deliver a comprehensive written report containing findings, benchmarking data, organizational design recommendations, a staffing model, a governance framework, and a phased implementation roadmap. The project also entails presenting these findings to the executive steering committee, providing a finalized or validated job description for the Senior Director role, and delivering an executive summary suitable for board-level communication. To inform the assessment, the agency will provide existing documentation for review, including Connexall data flow architecture, a Harvey Team incident report and root cause analysis, biomedical engineering equipment inventory, computerized maintenance management system data, an integration interface catalog, current organizational charts, and staffing data. Specific staffing gaps to be identified include nurse call system support for Connexall, Hillrom, and Jeron, as well as integration engineering capacity. Eligible bidders must be onshore USA organizations. The agency requires the performance of the work to be completed offsite. The agency is looking for proposals to determine the budget for this project. Bidders must submit all questions no later than July 11, 2026.