Vehicle Fleet Management Software Solution

The agency is seeking a vendor to provide a vehicle fleet management software solution that delivers a full audit trail for all key and asset transactions with timestamped reporting. The system must support standard, custom, security, and payroll or timekeeping reports with scheduled email delivery and export capabilities. The agency requires real-time alerts for unauthorized activity, including email or text notifications, visual, audible, or silent alarms, and duress alert capability. The requested scope of work covers integrated video surveillance tied to key transactions, capturing and storing activity footage. The agency requires a secure, tamper-resistant system with an embedded operating system, diagnostic tools, and web-based remote access for centralized management. The software must feature an intuitive user interface with touchscreen-enabled key checkout, visual indicators for key locations, and reservation scheduling for shared assets like vehicles and facilities. The solution must also include a vehicle database management system that creates vehicle profiles upon scanning a vehicle identification number. This database must store registration information, odometer readings, service history, warranty information, and asset assignments. Additionally, the agency requires maintenance tracking capabilities, including preventive maintenance scheduling, mileage-based and time-based service reminders, work order management, and tracking for parts, labor, and repair costs. Only United States organizations are eligible to bid on this opportunity. The selected vendor must perform all work offsite at the vendor's own office premises. The agency has not disclosed a specific budget and is looking for proposals to determine the cost. Bidders must submit all questions regarding this opportunity no later than July 7, 2026.