Rental of Timing Equipment and Videoboards for Special Events

The issuing agency located in Madison, Wisconsin, is seeking a vendor to provide the rental of timing equipment and videoboards for special events. The agency needs to solve the logistical challenge of capturing accurate race times, displaying live data, and managing event entries. The scope of work covers the provision of color digital high-resolution photo finish cameras placed on a finish line of up to eight meters in width, with a preference for Lynx System cameras equipped with primary and back-up battery systems. The selected vendor must provide synchronized front and reverse angle cameras to capture images from both sides of the finish line. The project also requires split point timing at up to four locations of eight meters in width, with the ability to expand beyond four locations upon request. Each split point must feature display clocks using point-to-point wireless or cellular connections, with power provided by the vendor via generators. Optional GPS tracking is requested for a lead cart tracker to display the current race distance on live results, videoboards, and webcast graphics. For results and entries, the agency requires the immediate upload of meet results to the Track and Field Results Reporting System, responsive live internet results for mobile users, and completed team packets containing bibs, chips, team rosters, and declaration forms. Eligible bidders must be onshore USA organizations only. The agency requires the vendor to perform the work offsite at the vendor's own office premises. The agency is currently looking for proposals to determine the budget, and no specific key dates are provided in the sourcing details.