Collections and Accounts Receivable System

A government authority in California is seeking a vendor to provide a collections and accounts receivable system. The agency needs this system to manage delinquent account referrals, track collection activity, send notices, refer accounts to outside collection agencies, post payments, reconcile collections, write off accounts, and produce related reports. The system must also enforce court-ordered financial obligations, which include collecting fines, fees, and victim restitution, as well as distributing restitution payments monthly through an interface with another system. The system must post, adjust, and reverse payments both manually and automatically via electronic file transfer. Automatic posting, adjusting, and reversals must accommodate a preset priority order of the financial obligation as determined by the county. The system must track overpayments separately because commission calculations do not apply to overpayments. Additionally, the software must calculate and separately allocate the net collections and various applicable commissions for recorded payments, while automatically updating the account status after posting a payment or adjustment. Eligible bidders must be onshore organizations based in the United States. The agency requires the performance of the work to be conducted offsite. The agency is looking for budget proposals and has not provided a set budget figure. Bidders must submit all questions no later than July 20, 2026. The agency will hold a pre-bid meeting on July 22, 2026.