Office Audio Visual Upgrade Service

The Grand Rapids, Michigan government authority is seeking a vendor to provide an office audio visual upgrade service for up to seven conference rooms. The agency needs to enhance these spaces for presentation and conferencing capabilities. The selected vendor must remove existing equipment, install all proposed equipment, reuse current equipment where applicable, program the new systems, and conduct user training. The agency requires bidders to submit a recommendation focusing on technical specifications, along with an efficient implementation timeline highlighting key deliverables and milestones. Bidders must also provide a detailed, all-inclusive pricing methodology broken down by conference room, which must cover payment terms, unit costs, billable costs, and all other expenses. The agency is looking for proposals to establish the budget for this project. Eligibility is restricted to onshore, USA-based organizations only. The vendor must perform all work onsite at the Grand Rapids facility. The agency has scheduled a pre-bid meeting for July 7, 2026, and requires all questions to be submitted no later than July 16, 2026.