Record Retention and Management Services

The NYS Office of Mental Health is seeking record retention and management services for the Central New York Psychiatric Center and its Corrections-Based Operations. The agency requires a vendor to provide comprehensive services including initial pickup and inventory of archived records, ongoing monthly storage, retrieval, and delivery of files. Services also include bi-annual or annual pickups, complete inventory management, and replacement of storage materials as needed. A critical component of the requirement is a Termination and Transition to New Vendor Plan, ensuring experienced personnel provide handholding and support for a smooth transition. The contract period will be for five years, commencing on April 1, 2027, and concluding on March 31, 2032. Performance of the work will occur both onsite and offsite. Bidders must be a US-based organization. All questions regarding this solicitation must be submitted no later than August 26, 2026. A mandatory pre-bid conference will be held on August 10, 2026. The Intent to Bid must be submitted no later than August 10, 2026. Responses can be submitted digitally via email or online. The agency is looking for proposals and has not disclosed a specific budget.