Facility Condition Data Management System

Nova ScotiaNova Scotia, CanadaDue Sunday, October 4, 2026

Client: Nova Scotia
RFP Number: SW-117540
Posted: —
Category: Software, System and Application
Budget: Looking for proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The Nova Scotia Education Common Services Bureau seeks a facility condition data management system with integrated capital planning capabilities. The system must support ongoing data updates, portfolio-wide dashboard visualization, multi-year capital planning and scenario modeling up to a ten-year horizon, easy data export and analysis, configurability, scalability, and cloud-based deployment. The work will be performed offsite. Eligibility is restricted to onshore Canadian organizations only. Proposals are currently being sought. The RFP was issued on Friday, July 31, 2026, with a bid deadline of Friday, September 4, 2026, at 5:00 PM Atlantic Time. All questions must be submitted no later than August 21, 2026.

Key solicitation details

AI-extracted from SW 117540 2026 08 01 10 55 57 cIO4C 84ouL g58Ow.pdf. Confirm against the original documents before bidding.

The Nova Scotia Education Common Services Bureau is issuing this RFP to procure a Facility Condition Data Management System with integrated capital planning capabilities. The system will be used by eight public educational entities in Nova Scotia and the Department of Education and Early Childhood Development. Eligible bidders are Canadian onshore organizations.

Issued by: Nova Scotia Education Common Services Bureau
Deadline, Completed and Signed Schedule 1 Form, Intent to Submit: Friday, August 14, 2026 at 5:00 PM (Atlantic Time)
Deadline, Questions from Vendors: Friday, August 21, 2026 at 5:00 PM (Atlantic Time)
NSECSB Response to Vendors' Questions: Wednesday, August 26, 2026
Proposal Deadline Date and Time: Friday, September 4, 2026 at 5:00 PM (Atlantic Time)
How to submit: Electronic via e-mail
Submission details: Submitted electronically via e-mail. Proposal must be no longer than 30 pages excluding schedules, annexes, and CVs. Must include completed Schedule 2 and Schedule 3.
Contract term: five-year service contract
Place of performance: Offsite (all data must be stored on servers physically located in Canada)

How proposals are evaluated

Mandatory pass / fail criteria
Experience in the education sector	10 Points
Fit of Facility Condition Data Management System	20 Points
Reporting and Dashboards	20 Points
Data Migration and Management	15 Points
Implementation Approach	15 Points
Cost and Value	20 Points

Scope of work

Facility condition data management system with integrated capital planning capabilities
Portfolio-wide dashboard visualization and multi-year capital planning up to a ten-year horizon
System configuration and set-up
Migration of existing facility condition data and validation of data integrity
Documentation of mapping methodology
User training for administrators and end users
Point-in-time reporting and project prioritization based on condition, risk, or cost

Minimum qualifications

Onshore (Canada Organization Only)
Ability to provide system and services in English

Documents to include with the bid

Schedule 1: Receipt Confirmation Form
Schedule 2: Submission Form
Schedule 3: Vendor Certification
Title Page and One-Page Letter of Introduction
Table of Contents and Overview of System
Fulfillment of Requirements and Plan
Assumptions, Constraints, and Risks
Experience and Reference Projects
Team Composition, Experience, and Curriculum Vitaes
Project Cost Work-up

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Aug 2, 2026