Event Spaces and Venue Services

Houston, TexasTexas, USADue Tuesday, October 6, 2026

Client: Houston, Texas
RFP Number: TRAVEL-1754
Posted: —
Category: Travel Agency or Support Services
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The government authority in Houston, TX, seeks event spaces and venue services for graduation ceremonies, professional development, and general events. Requested services include venue rental for hotel conference rooms, meeting rooms, large ballrooms, banquet halls, convention center spaces, and training rooms. Performance of the work will be onsite. Eligibility is restricted to onshore US organizations only. All questions must be submitted by September 29, 2026. Proposals are due by 2:00 p.m. (CT) on Tuesday, October 6, 2026, and can be submitted digitally via email or online. The buyer is looking for proposals.

Key solicitation details

AI-extracted from Event Spaces and Venue Services/26-012YR-03 Event Spaces and Venue Services.pdf. Confirm against the original documents before bidding.

The Harris County Department of Education is soliciting proposals to establish one or more contracts for Event Spaces and Venue Services on an as-needed basis. Services include providing venue rental space for graduation ceremonies, professional development, and general events. Onshore USA organizations are eligible to submit proposals.

Issued by: Harris County Department of Education
Pre-Proposal Meeting: Thursday, August 6, 2026, at 2:00 p.m. (CT)
Questions due: Tuesday, September 29, 2026, at 2:00 p.m. (CT)
Proposals due: Tuesday, October 6, 2026, at 2:00 p.m. (CT)
Anticipated award: Wednesday, November 18, 2026
How to submit: Electronic via the HCDE eBid System
Submission details: Submitted digitally via the HCDE eBid System at https://hcdeebid.ionwave.net/Login.aspx prior to the closing deadline.
Contract term: Initial term of five (5) years with an optional 90-day transitional period.
Place of performance: Houston, TX
Insurance and bonding: Texas Workman’s Compensation and Commercial General Liability Insurance ($500,000 policy limit, $100,000 each employee) with HCDE named as an additional insured and waiver of subrogation.
Funding: 2 CFR Part 200 / EDGAR guidelines (as applicable for federal funds)

How proposals are evaluated

Price	25 Points
Reputation of Vendor and of Vendor’s goods and/or services	20 Points
Quality of Vendor’s goods and/or services	25 Points
Extent to which the goods and/or services meet HCDE’s needs	25 Points
Vendor’s past relationship with HCDE	5 Points
Impact on the ability of HCDE to comply with laws and rules relating to HUBs	0 Points
Total long-term cost to HCDE to acquire Vendor’s goods and/or services	0 Points
Other	0 Points

Scope of work

Hotel conference rooms
Meeting rooms or suites
Large ballrooms
Banquet halls
Convention center spaces
Training rooms
Venue rental space for graduation ceremonies, professional development, and general events

Minimum qualifications

Must be an onshore USA organization
Must not be debarred from the federal government, Texas Education Agency, or other local agency
Must have a federal Taxpayer ID Number (TIN)
Must be current in franchise taxes
Must be solvent and provide evidence of financial stability
Must meet the requirements for SB9 for contractors and subcontractors
Must not have a Conflict of Interest
Must meet EDGAR guidelines as applicable if funding is federal funds

Documents to include with the bid

Required vendor packet
Form 1295
Conflict of Interest Form (CIQ Form)
Signed Execution of Offer Form
IRS W-9 Form
Certificates of Insurance
Brief company history including year established
Company organizational chart
Dun & Bradstreet (D&B) number
Description of relevant market and market position

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

4 available filesDocuments checked Aug 5, 2026