RFI for Cloud-based Record Management System
- Client
- Washington, DC
- RFP Number
- SW-118109
- Posted
- —
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer seeks a vendor to provide a cloud-based record management system featuring case management, mobile capabilities, artificial intelligence tools, and administrative functionalities. Requested scope includes managing case histories, configuring permissions, capturing electronic signatures and photos, issuing citations, scanning barcodes, using voice dictation, and utilizing AI for report generation, narrative assistance, report summarization, entity extraction, similar case identification, and recommendations. Administrative needs require customizing drop-down lists, mapping offense codes, creating user roles, establishing access permissions, and segregating data views. Only onshore USA vendors are eligible to perform this offsite work. The buyer expects a one-year contract period and seeks budget proposals. Vendors must submit all questions no later than August 30, 2026. The buyer accepts digital response submissions via email or online.
Key solicitation details
AI-extracted from RFI - Request For Information RMS_12 August 2026 (002) (1).pdf. Confirm against the original documents before bidding.
The Government of the District of Columbia, Office of Contracting and Procurement, on behalf of the Metropolitan Police Department, is issuing this RFI to gather expressions of interest for a cloud-based Records Management System (RMS) replacement. The system must provide end-to-end capabilities including case management, business intelligence, data analytics, and mobile features while complying with NIBRS, CJIS, NIST, and MMUCC standards. Respondent entities with relevant ex…
- Issued by
- Government of the District of Columbia, Office of Contracting and Procurement
- Issuance Date
- August 12, 2026
- Questions due
- August 30, 2026, no later than 10:00 a.m.
- Responses due
- September 12, 2026, on or before 2:00 p.m. local time
- How to submit
- Electronic via the e-sourcing event
- Submission details
- Responses must be submitted online as a PDF file, typed on 8.5" by 11" paper using Times New Roman 12-point font, 1-inch margins, and 15 to 25 pages max.
Scope of work
- Cloud-based Records Management System (RMS) replacement
- Incident reporting and arrest processing capabilities
- Workflow automation for report routing and approvals
- Case management, property, and evidence tracking
- Mobile capabilities including offline reporting and barcode scanning
- Search, link analysis, timeline analysis, and AI capabilities
- Data migration of legacy conversion, historical records, and attachments
- Integrations with CAD, JMS, AFIS, GIS, eCitation, and other systems
Documents to include with the bid
- Cover Page with legal name, address, DUNS/UEI, CAGE code, NAICS codes, business type, and point of contact
- Table of Contents
- Executive Summary
- Offeror Information including background and capability statement
- Responses to Questions
- Copy of Security planning and authorization process
- Supporting Documents & Addenda (if necessary)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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