Physical Library Materials, Shelf-Ready Processing, Bibliographic Records, and Collection Support Services

The government authority in Hillsboro, OR needs a vendor to supply physical library materials, selection and collection-development tools, cataloging services, shelf-ready processing, acquisitions support, EDI transactions, reporting and analytics, and delivery and fulfillment services. The vendor must provide RFID tags that fully integrate with the library's existing bibliotheca RFID infrastructure, including self-check stations, staff workstations, security gates, and handheld readers. The vendor must ensure all bibliographic records are in Unicode and UTF8, include an OCLC number, and meet a minimum of Encoding Level 7 standards. Most integrations connect through the Polaris API. The buyer restricts eligibility to onshore USA organizations and requires offsite work performance. Bidders may submit responses digitally via email or online, and the buyer requests proposal pricing rather than stating a set budget. The buyer will hold a pre-proposal conference on August 19, 2026, and sets a deadline of September 2, 2026, for all questions.