Cloud-Based Enterprise Resource Planning System

KentuckyKentucky, USADue Friday, October 16, 2026

Client: Kentucky
RFP Number: SW-118286
Posted: —
Category: Software, System and Application
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

Kentucky Housing Corporation (KHC) seeks a vendor to provide a cloud-based enterprise resource planning system and professional transition assistance. Because Microsoft Dynamics Great Plains reaches its end-of-life, the buyer requires accounting software alongside technical support to clean, prepare, migrate, and implement the new system within the production environment. The requested scope includes cash management, grant tracking, accounts payable, accounts receivable and billing, payroll processing, financial reporting, budgeting and forecasting, and fixed asset management. The vendor must also assist with user adoption. Only USA-based organizations qualify for this opportunity. The vendor will perform all work offsite. Bidders can submit responses digitally via email or online, and KHC accepts proposals to determine the budget. Vendors must submit all questions no later than September 18, 2026.

Key solicitation details

AI-extracted from 1-ERPSoftwareRFP (Final).pdf. Confirm against the original documents before bidding.

Kentucky Housing Corporation is seeking qualified accounting software vendors to provide a new cloud-based accounting software system and technical assistance for system preparation, data migration, and implementation. As Microsoft Dynamics Great Plains approaches end-of-life, the selected vendor will transition KHC to the new system, with all services anticipated to be completed by December 31, 2027. Vendors may respond to software, technical assistance, or both, with prefer…

Issued by: Kentucky Housing Corporation
Questions due: 5:00 PM, ET, on Friday September 18, 2026
Proposals due: 5:00 PM, ET, on Friday October 16, 2026
Anticipated completion date: 12/31/2027
How to submit: Electronic via the KHC Bonfire portal
Submission details: Submitted electronically at https://kyhousing.bonfirehub.com no later than 5:00 PM, ET, on Friday October 16, 2026.
Contract term: All services anticipated to be completed by 12/31/2027.
Place of performance: Offsite
Insurance and bonding: Commercial general liability, auto liability, professional liability, cyber/information security coverage ($1,000,000 per claim and aggregate with KHC named additional insured if deductible > $10,000), and workers' compensation insurance.

How proposals are evaluated

Proposed Services	< 30 points
Overall Qualifications, Relevant Experience, and Expertise	< 30 points
Ability to Perform Services	< 20 points
Proposed Fee	< 20 points
MBE/WBE/DBE/VOSB/SDVOSB Certification	5 Bonus Pts

Scope of work

Cloud-based accounting software system
Accounts Payable automation and processing
Accounts Receivable, billing, and lockbox integration
Payroll processing and allocation
Financial reporting and multi-fund General Ledger
Budgeting, forecasting, and fixed asset management
Hands-on transition, configuration, data migration, and training
Post-implementation software maintenance and help desk support

Minimum qualifications

Qualified to do business in the Commonwealth of Kentucky
Registered with the Secretary of State of Kentucky prior to entering into Contract

Documents to include with the bid

Evidence of qualification to do business in Kentucky
Itemized cost proposal for Services requested for each identified milestone
SOC2 report or statement confirming SOC2 will be provided prior to contract award
Certificate of Insurance
Business certification status copies (MBE/WBE/DBE/VOSB/SDVOSB), if applicable
Signed Acknowledgement of Contract Provisions (Exhibit A)
Resident preference evidence, if claiming Kentucky resident preference
Bonfire portal Acknowledgements and Certifications

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Aug 25, 2026