Cashiering System
- Client
- Minnesota
- RFP Number
- SW-118564
- Posted
- —
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe County seeks a vendor to provide a modern, secure, scalable, and fully integrated Point of Sale (POS) and cashiering system to replace its legacy solution across diverse departmental operations. The requested scope includes data migration planning for historical records from 2008 to the present, functionality validation, software update schedules, automated development operations, and disaster recovery. Additional requirements encompass cash drawer control, audit logs, department-specific receipt customization, multi-tax rate utilization, ad hoc data queries, multi-factor authentication, single sign-on, workstation update orchestration, and API access to reporting data. The County limits eligibility to onshore United States organizations only and requires offsite work performance. The County requests proposals for the project budget. Vendors must submit all questions no later than September 22, 2026, and may submit responses digitally via email or online.
Key solicitation details
AI-extracted from RFPScopeofServices508C_Cashiering.pdf. Confirm against the original documents before bidding.
Olmsted County is soliciting proposals from qualified vendors to provide a modern, secure, and integrated Point of Sale (POS) / Cashiering System replacing its legacy solution. The system will centralize payment processing for diverse departmental operations handling approximately 190 thousand annual transactions. Eligibility is restricted to onshore USA organizations.
- Issued by
- Olmsted County
- Questions due
- September 22, 2026
- How to submit
- Electronic via Email or Online
- Submission details
- Technical response submitted online with Vendor Matrix worksheet under Response Attachments tab; cost proposal submitted separately
- Contract term
- Initial term of three years with options for additional renewals, intended to span over ten years
- Set-aside
- Onshore (USA Organization Only)
- Place of performance
- Offsite / Olmsted County, Minnesota
How proposals are evaluated
| System Functionality | 25% |
| Team qualifications, experience, vision for the project, and risk mitigation | 20% |
| Integration, and implementation plan including data migration, staffing and training plan | 15% |
| Ongoing support and maintenance | 15% |
| Assessment of the overall project cost estimate on a comparative basis to the other proposals | 15% |
| Assessment of the proposed key milestones, and project timeline proposed for the project | 10% |
Scope of work
- Complete POS/cashiering platform with multi-tender support and EMV capability
- System configuration and form design
- Integration development with current departmental applications
- Data migration planning for historical records from 2008 to present
- Training, UAT support, cutover planning, and go-live hypercare
- Ongoing support, maintenance, and software update schedules
- API access and webhooks/message queue support
- Automated Development Operations and Disaster Recovery hosting setup
Minimum qualifications
- Must be an onshore USA organization
- Personnel must pass background checks conducted by the County to work onsite
- Compliance with Prison Rape Elimination Act (PREA) as noted in 28 CFR Part 115 if working in correctional facilities
- Compliance with CDC and Olmsted County COVID-19 guidelines
Documents to include with the bid
- Technical Proposal
- Cost Proposal
- Completed Vendor Matrix Excel spreadsheet
- VPAT form explaining accessibility
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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