Audio and Visual Equipment Supplies

The buyer requires a vendor to supply audio and visual equipment supplies to a government authority located in Boston, MA. The vendor must conduct an on-site assessment of conference rooms, offices, and meeting areas, and develop a recommended system design for agency approval before procurement and installation. Requested scope includes supplying equipment, installation, configuration, testing, commissioning, basic user training, documentation, warranty, and support. Required hardware includes 12 video conferencing cameras, 12 conference-grade monitors, two wall-mounted 75-inch monitors, ceiling-mounted microphones and speakers, a webcam bar, a touch panel control interface, and all necessary cabling and accessories. Integration with scheduling systems like Zoom or Google Meet is preferred. Eligible bidders must be an onshore USA organization. The buyer requires all work performance to take place onsite. The project completion date is no later than 5 p.m. on November 6, 2026. Bidders must attend mandatory pre-bid site surveys held on September 3, 8, or 16, 2026, and submit all questions by September 21, 2026. The buyer is looking for proposals regarding the budget.