FreeFree RFPs on Craxy AI — no subscription required
This RFP has expired (deadline Oct 15, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Professional Services RFPs.

Cloud-Based Integrated Public Safety System

TexasTexas, USADue Thursday, October 15, 2026
Client
Texas
RFP Number
SW-118712
Posted
—
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a vendor to provide and implement a fully cloud-based Software as a Service (SaaS) integrated public safety system to replace its existing systems. The requested scope includes a Computer Aided Dispatch System (CAD), Law Records Management System (LRMS), Mobile Data Terminal (MDT) and Field Based Reporting (FBR), and a Detention Management System (DMS). Additionally, the solution must deliver call taker capabilities, dispatch capabilities, crime analysis capabilities, and case management capabilities. Eligibility is restricted exclusively to onshore USA organizations, and the vendor must perform the work offsite. Regarding budget, the buyer is currently looking for proposals. Key dates include a pre-bid meeting scheduled for September 10, 2026, and a deadline to submit all questions by September 23, 2026.

Key solicitation details

AI-extracted from RFP 43-26 - Integrated Public Safety System RFP.pdf. Confirm against the original documents before bidding.

The City of Grapevine is seeking proposals to replace its public safety systems with a fully cloud-based Software-as-a-Service integrated public safety system. The scope includes Computer Aided Dispatch, Law Records Management System, Mobile MDT and Field Based Reporting, and Detention Management System. Bidding is open to onshore USA organizations.

Issued by
CITY OF GRAPEVINE, TX
RFP Issue Date
August 26, 2026
Pre-Proposal Conference Call
September 10, 2026, 11:30 AM– 12:30 PM CST
Final Written Questions Due
September 23, 2026, 10:00 PM CST
Responses Addenda Posted By
September 30, 2026
Proposal Submission Deadline
October 15, 2026, 2:00 PM CST
Shortlist Notification
November 2026
Onsite Demonstrations
December 2026
Contract Negotiations
January 2027
Recommendation to Council
March 2027
How to submit
Electronic via Ionwave/Euna Procurement System
Submission details
Uploaded as five separate files: Cover Letter (PDF), A1 Proposal Response Forms (MS Word), A2 Functional Requirements (MS Excel), A3 City Documents (PDF), and optional PDF attachment.
Contract term
5-year SaaS cost breakdown with fixed pricing for maintenance and support for a minimum of 5 years.
Place of performance
Offsite

How proposals are evaluated

Qualifications & Experience10
Functional Requirements30
Infrastructure5
Maintenance & Support20
Acceptance Testing5
Implementation15
Contractual5
Price10

Scope of work

  • Computer Aided Dispatch System (CAD)
  • Law Records Management System (LRMS)
  • Mobile Data Terminal (MDT) and Field Based Reporting (FBR)
  • Detention Management System (DMS)
  • Call taker capabilities
  • Dispatch capabilities
  • Crime analysis capabilities
  • Case management capabilities

Minimum qualifications

  • Onshore (USA Organization Only)
  • Compliance with FBI CJIS Security Policy

Documents to include with the bid

  • Cover Letter
  • A1 - Proposal Response Forms
  • A2 - Functional Requirements Response Forms
  • A3 - City Documents
  • Form W-9
  • Form 1295
  • Acknowledgement of Addenda

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

7 available filesDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score