Convocation Photography Services

The buyer requires a USA-based vendor to provide onsite convocation photography services from January 15, 2027, through January 16, 2027. Staffing needs include two photographers for the event duration, one or two assistants on days one and two, and one videographer on days two and three. On Day 1, a photographer and assistant must take headshots of agency staff, faculty, and students, photographing large name badges before each headshot. On Day 2, staff must capture headshots during session breaks, photograph concurrent and general sessions from multiple angles using two roaming photographers, and film video of keynotes, spaces, and candid interactions. Final deliverables must be unwatermarked, grouped by day, and include photos of session room names to identify new sessions. The vendor must name headshot files after the person photographed. The buyer seeks budget proposals, and no evaluation criteria or submission key dates are provided.