Emergency Medical and Ambulance Billing Service

FloridaFlorida, USADue Tuesday, October 6, 2026

Client: Florida
RFP Number: BILLING-3190
Posted: —
Category: Billing Services
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The city's fire-rescue service requires a USA-based vendor to provide offsite emergency medical and ambulance billing services. The selected contractor must invoice, collect fees, generate insurance forms, conduct follow-ups for insurance information, maintain records, and create standard or custom reports. Responsibilities include sending follow-up bills every thirty days and performing extensive collection efforts until transferring failed accounts to the city's designated collection agency. The vendor must maintain telephone contact records, record individual account payments, and access patient care procedures and protocols via an internet website. Eligible bidders must be onshore United States organizations. The buyer requests proposals regarding the budget, and vendors can submit their responses digitally through email or online.

Key solicitation details

AI-extracted from Specifications_Event 653.pdf. Confirm against the original documents before bidding.

The City of Fort Lauderdale, Florida is seeking qualified, experienced, and licensed firms to provide emergency medical services (EMS) and ambulance billing services. The contractor will handle invoicing, collections, reporting, and insurance filings for the City's Fire-Rescue Department EMS delivery system. Eligibility is restricted to onshore USA organizations in the business of EMS billing and patient care reporting.

Issued by: City of Fort Lauderdale
How to submit: Electronic via the City's on-line strategic sourcing platform
Submission details: Submittals must be submitted electronically through the City's on-line strategic sourcing platform. Paper submittals and FAX submissions are not accepted.
Place of performance: Performance of the work will be offsite in the City of Fort Lauderdale, Florida.
Insurance and bonding: Requires certificate of insurance listing City as Additional Insured on liability policies, Waiver of Subrogation on Workers' Compensation policy, and Privacy, Technology and Data Security Liability insurance.

How proposals are evaluated

Experience, qualifications, staffing, references and past performance	80%
Cost Proposal	20%

Scope of work

Emergency medical transport reporting, billing, and collection services
Invoicing, collection, and generation of insurance forms and filings
Record maintenance and preparation of standard or custom reports
Sending follow-up bills at 30-day intervals
Internet website access housing patient care procedures and protocols
Electronic claims processing for Medicare and Medicaid
Online credit card payment processing solution for patients
Processing fees for patient contacts with no transport

Minimum qualifications

Proposer or principals shall have relevant experience in EMS billing and patient care reporting services.
Project manager assigned to the work must have experience in EMS billing and patient care reporting.
Firm or principals shall have no record of judgments, pending lawsuits against the City, or criminal record.
Neither firm nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract with the City.
NEMSIS database compliant and certified/compliant with the Florida Department of Health.
Current SOC 2 Type 2 report from an independent licensed CPA firm.

Documents to include with the bid

Proposal Certification
Cost Proposal
Non-Collusion Affidavit
Non-Discrimination Certification Form
Foreign Country of Concern Attestation
Scrutinized Companies List Certification
Procurement Card (P-Card) Acceptance Form
Local Business Preference Certification
Affidavit of Compliance
Anti-Human Trafficking Affidavit

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked Aug 30, 2026