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Cannabis Licensing System

City of Los AngelesCalifornia, USADue Thursday, October 29, 2026
Client
City of Los Angeles
RFP Number
SW-118810
Posted
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Category
Software, System and Application
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The City of Los Angeles Department of Cannabis Regulation requires a modern, web-based cannabis licensing system to continue or replace its legacy permitting platform. The requested scope involves delivering a fully managed, cloud-native Software-as-a-Service solution hosted on enterprise-grade infrastructure that uses a configuration-first, low-code/no-code design for independent staff administrative management. The platform must securely integrate with external City systems, maintain high-level security and access controls, and provide automated decision-making boundaries, data dictionary tools, and upgrade management. Only onshore USA organizations are eligible to submit proposals. Interested vendors must register and attend a mandatory proposers conference on September 17, 2026, complete Business Inclusion Program outreach on RAMP by October 14, 2026, and email written questions to [email protected] by 10:00 a.m. Pacific Time on October 8, 2026. Applicants must submit full proposal packages by October 29, 2026, at 10:00 a.m. Pacific Time, including required narrative, general information, pricing, functional, technical, and city-mandated compliance forms. The evaluation process includes administrative reviews, shortlist demonstrations in January 2027, and scoring based on cost reasonableness, reference checks, solution quality, and responsiveness, leading to an estimated contract execution in July 2027.

Key solicitation details

AI-extracted from 2026CLS003 RFP FINAL.pdf, 2026CLS003 Exhibit 1 - RFP Checklist FINAL.docx, 2026CLS003 Appendix 1 - Cannabis Licensing System SOW FINAL.pdf. Confirm against the original documents before bidding.

The City of Los Angeles Department of Cannabis Regulation is soliciting proposals to procure, configure, and implement a commercial-off-the-shelf or software-as-a-service commercial cannabis licensing, compliance, and enforcement system with accounts receivable functionality. The system will automate the cannabis licensing lifecycle and replace the Department's legacy permitting system. Eligibility is restricted to USA onshore organizations.

Issued by
City of Los Angeles Department of Cannabis Regulation
RFP Released on RAMP
Thursday, August 27, 2026
Mandatory Proposers Conference
Thursday, September 17, 2026 at 10:00 a.m. (Pacific Time)
Deadline for Written Questions
Thursday, October 8, 2026 no later than 10:00 a.m. (Pacific Time)
Business Inclusion Program (BIP) Outreach Deadline via RAMP
Wednesday, October 14, 2026 no later than 11:59 p.m. (Pacific Time)
Proposal Submission Deadline
Thursday, October 29, 2026 no later than 10:00 a.m. (Pacific Time)
Shortlist and Demonstrations
January 2027
Preferred Vendor Notification
February 2027
Contract Execution
July 2027 (estimate)
How to submit
Email
Submission details
Submit response package in one single PDF file via email to [email protected]. Total email size including attachments must be 25 MB or less. Specific forms must also be provided in MS Word and MS Excel formats as requested.
Place of performance
Onsite and Offsite
Insurance and bonding
Contractor shall maintain required insurance limits in accordance with Attachment 2 and Standard Provisions for City Contracts (Attachment 1) for the contract entirety.

How proposals are evaluated

Qualifications and Experience10 points
Proposed Solution
Implementation Services
Cost Control5 points
Stage 2 Total Score75 points
Stage 3 Total Score (cumulative score)100 points
Administrative Requirements (Section 5.1.1.2)Pass/Fail

Scope of work

  • Fully managed, cloud-native Software-as-a-Service licensing platform
  • Configuration-first design with administrative interfaces for workflows, business rules, and fee schedules
  • API-first integration tools connecting to City financial, identity management, document repository, and GIS systems
  • Public portal and application intake with dynamic, conditional logic for applicants
  • Contact, business entity, and license modification management tools
  • Compliance tracking, field inspection support, and enforcement action tracking
  • Accounts receivable functionality including native fee assessment, invoicing, and receivable tracking
  • Training, continuous support, SLAs, and managed operations and enhancements

Minimum qualifications

  • Onshore (USA Organization Only)

Documents to include with the bid

  • Cover Letter
  • Table of Contents
  • Exhibit 1 – RFP Checklist
  • Exhibit 2 – General Information Form
  • Exhibit 3 – Narrative Response Form
  • Exhibit 4 – Proposer References Form
  • Exhibit 5 – Proposer Cost Form
  • Exhibit 6 – Additional Information Form
  • Exhibit 7 – Functional Requirements Form
  • Exhibit 8 – Technical Requirements Form

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