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This RFP has expired (deadline Oct 9, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.

Lease Revenue Management System

WashingtonWashington, USADue Friday, October 9, 2026
Client
Washington
RFP Number
SW-118906
Posted
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Category
Software, System and Application
Budget
Looking for proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The agency requires a lease revenue management system to manage leases, utility management, insurance and surety compliance, concessions, and tenant billing through billing file creation. The buyer seeks end-to-end lease and agreement lifecycle management, insurance compliance tracking, space inventory management, activity billing, utility management, tax calculations, integration capabilities via API or automated methods, and data migration from two existing system instances. The scope encompasses implementation services, software, data migration, testing, training, and product support. The agency prefers a Software-As-A-Service (SAAS) solution but welcomes other proposal types. The buyer limits eligibility to USA onshore organizations. The contract covers a three-year period. Key dates include an optional pre-bid meeting on September 9, 2026, and a deadline for question submissions no later than September 17, 2026. The provided text contains no details regarding evaluation criteria or budget.

Key solicitation details

AI-extracted from 26-84_RFP_LeaseRevenueMgmtSyst_FINAL.pdf. Confirm against the original documents before bidding.

The Port of Seattle is soliciting proposals from qualified vendors to provide a Lease Revenue Management System (SaaS) and related implementation, data migration, testing, training, and support services across multiple departments. Award will be made based on best value. Eligible proposers include onshore (USA) organizations.

Issued by
Port of Seattle
Solicitation Issue Date
August 31, 2026
Pre-Proposal Meeting (Optional) Pre-registration Due
Friday, September 4, 2026, at 2:00 P.M. PT
Pre-Proposal Meeting (Optional)
Wednesday, September 9, 2026, at 11:00 AM PST
Questions Cut-Off
Thursday, September 17, 2026 10:00 AM PT
Q & A Addendum Advertising
Friday, 09/25/2026
Proposal Submittal Due
Friday, 10/09/2026 2:00 PM PT
Notice to Shortlist Proposers
Monday, 11/23/2026
Shortlist Demos and Discussion Week
Week of 12/07- 11/2026
Final Proposal Revision Request (if applicable)
Thursday, 12/31/2026
Final Proposal Revision Due (if applicable)
Monday, 01/11/2027
How to submit
Electronic via the Port's Vendor Connect System (VCS) website
Submission details
Submit via VCS in searchable PDF format (Excel for spreadsheets) in English and $USD. Subject line must include RFP number, title, and due date.
Contract term
Base term of three (3) years with seven (7) one-year additional option years, up to a total of ten (10) years.
Place of performance
Port of Seattle facilities / Seattle, Washington
Insurance and bonding
Commercial general liability insurance covering property damage and bodily injury with limits of $2,000,000 per occurrence and $2,000,000 annual aggregate; requires additional insured, waiver of subrogation, and primary/non-contributory endorsements.

How proposals are evaluated

Overall System Functionality
Technical Architecture and Security
Company Strength and Background
Project Implementation, Testing, Training & Support
Total Price Over Ten (10) Years

Scope of work

  • Software-as-a-Service (SaaS) Lease Revenue Management System
  • System implementation services
  • Data migration from two existing system instances
  • Testing services
  • Training services
  • Product support
  • Integration capabilities via API or automated methods

Minimum qualifications

  • Proposer must be registered and licensed as required by the laws of the State of Washington at submission and throughout performance.
  • Proposer must be an onshore (USA) organization.

Documents to include with the bid

  • Submittal Document 1 – Proposal Form
  • Submittal Document 2 – Pricing Schedule-Appendix D
  • Submittal Document 3 – Coded Requirements
  • Submittal Document 4 – Narrative Questions
  • Submittal Document 5 – SaaS Survey-Appendix E
  • Submittal Document 6 – Entity Information Sheet-Appendix F

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

7 available filesDocuments checked

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