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Access Control, Security Monitoring and Security Camera Services

San Ramon, CaliforniaCalifornia, USADue Thursday, October 29, 2026
Client
San Ramon, California
RFP Number
CSE-24536
Posted
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Category
CCTV and Security Services and Supplies
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority located in San Ramon, CA requires a vendor to provide access control, security monitoring, and security camera services. The buyer requests a scope that includes the installation, integration, monitoring, maintenance, and support of access control hardware and software, intrusion detection systems, security cameras, and related infrastructure. Specific tasks entail converting existing security systems to an active directory-based access control environment, adding new security cameras, integrating existing cameras into a centralized, cloud-based management system, and installing additional access control devices and controlled access points at city facilities. The buyer limits eligibility to onshore USA organizations only and specifies that the vendor will perform the work offsite. The buyer holds a pre-submittal meeting on September 8, 2026, and sets a deadline for all questions on September 24, 2026. The buyer seeks proposals for the budget and provides no evaluation criteria details in the text.

Key solicitation details

AI-extracted from FY27 ACCESS CONTROL, SECURITY MONITORING, AND SECURITY CAMERA SERVICES RFP - FINAL - SIGNED.pdf. Confirm against the original documents before bidding.

The City of San Ramon is requesting proposals for Access Control, Security Monitoring, and Security Camera Services across fifteen facilities. Services include the installation, integration, monitoring, maintenance, and support of security systems and related infrastructure. Qualified individuals or firms eligible to perform the services are invited to bid.

Issued by
City of San Ramon
RFP Issued
August 27, 2026
Pre-Submittal Meeting
Tuesday, September 8, 2026 at 10:00 a.m.
Request for Information Deadline
Thursday, September 24, 2026 by 9:00 a.m.
Proposal Deadline
Thursday, October 29, 2026 by 2:00 p.m.
Council Approval and Award (Tentative)
Tuesday, January 26, 2027
How to submit
Hard copy delivery
Submission details
Submit one original copy of the proposal to City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, CA 94583, ATTN: City Clerk, by October 29, 2026 at 2:00 p.m. Maximum 20 double-sided pages, excluding tabs or dividers.
Contract term
Initial three (3) year term commencing July 1, 2027, with the option to renew for not more than seven (7) successive one (1) year terms.
Place of performance
Fifteen (15) City of San Ramon facilities, San Ramon, CA.
Insurance and bonding
Comprehensive General Liability ($2,000,000 per occurrence/$4,000,000 aggregate or twice occurrence limit), Automobile Liability ($1,000,000), Statutory Workers' Compensation with Employer's Liability ($1,000,000), Cyber Liability ($2,000,000), and Technology Professional Liability Errors and Omissions Insurance ($2,000,000).
Funding
California prevailing wage regulations and California Labor Code requirements.

How proposals are evaluated

General qualifications1-20 points
Relevant experience1-15 points
Proposed staffing1-15 points
Pricing1-20 points
Proposed approach1-15 points
Responsiveness1-10 points
References1-05 points
Interview (if requested)1-100 points

Scope of work

  • Installation, integration, monitoring, maintenance, and support of access control hardware and software
  • Intrusion detection systems support and monitoring
  • Security cameras installation and maintenance
  • Active directory integration and conversion of existing systems
  • Camera expansion and central cloud-based management integration
  • Installation of additional access control devices at city facilities

Minimum qualifications

  • California Contractors State License Board (CSLB) C-7 – Low Voltage Systems license
  • General Electrical Certification per California Labor Code §108 & §108.2 for electricians
  • Registration with the Department of Industrial Relations (DIR)
  • San Ramon Business License upon award

Documents to include with the bid

  • Cover Letter signed by an authorized representative
  • General Qualifications description
  • Experience examples from the last 5 years with references
  • Staffing plan and key personnel resumes
  • Price proposal including lump sum price, pricing schedule, labor rates, and markup percentages
  • Work plan and proposed approach

Verify important details

Document check

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1 available fileDocuments checked

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