South Africa (Cape Town) - IT and AV Support Services

The government authority in Cape Town needs a South Africa organization to provide comprehensive on-site IT and AV support services for a conference from November 16, 2026, to November 20, 2026. The buyer requires the vendor to inspect, configure, test, operate, and shut down conference technology systems across plenary and breakout rooms. The selected contractor must coordinate with the hotel AV team, interpretation provider, and technical vendors while managing file-sharing, presentation uploads, session transitions, and connectivity. Additionally, the vendor must support speakers and moderators with setup and equipment, monitor internet access, and deliver immediate on-site troubleshooting for real-time technical incidents during conference hours. The buyer limits eligibility strictly to onshore South Africa organizations and requires all work performance to occur on-site. The buyer is looking for proposals to establish the budget. Bidders must submit all questions no later than September 8, 2026.