K12 Literacy Local Textbook Adoption Service

Stafford, VirginiaVirginia, USADue Friday, October 9, 2026

Client: Stafford, Virginia
RFP Number: EDUCATION-18363
Posted: —
Category: Subsistence, Education or Training Supplies and Services
Budget: Looking for proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer requires a contractor to provide K12 literacy local textbook adoption services in Stafford, VA. The scope includes supplying K-5 Literacy, 6-8 English, and 9-12 English textbooks and supporting materials in digital and print solutions. Materials are limited to workbooks or lab books with corresponding textbooks, teacher editions, online resources, and middle school mathematics teacher resources. The vendor must also provide customer support and professional learning for agency staff using the contracted items. The contract period spans seven years, and performance of the work will take place onsite. Only onshore United States organizations are eligible to participate. The buyer is looking for proposals to establish the budget. Bidders must submit all questions no later than September 16, 2026.

Key solicitation details

AI-extracted from RFP___27-SCPS-001_Local_Textbook_Adoption_K12_Literacy.pdf. Confirm against the original documents before bidding.

Stafford County Public Schools is soliciting proposals and samples from qualified sources for the local adoption of K12 Literacy textbooks and supporting materials. The adoption serves nineteen elementary schools, eight middle schools, six high schools, and associated facilities across the division. Qualified offerors meeting state standards and guidelines are eligible to submit proposals.

Issued by: SCHOOL BOARD OF STAFFORD COUNTY d/b/a STAFFORD COUNTY PUBLIC SCHOOLS
Issue Date: August 27, 2026
Questions due: September 16, 2026 no later than 11:00 A.M.
Sample copies due (Step 2): on or before September 25, 2026
Solicitation Due Date and Time (Step 1): October 9, 2026 by 2:00 p.m. local prevailing time
How to submit: Two-step submission process involving electronic proposal submission and physical/digital sample delivery
Submission details: Step 1 forms (Attachments A, B, C, D) must be submitted electronically by October 9, 2026 by 2:00 p.m. Step 2 sample copies must be received by September 25, 2026 as physical deliveries to school sites and Alvin Bandy McNeese, or digital materials via email to [email protected].
Contract term: Effective for seven (7) years from date of award with the option to renew for up to one (1) additional successive one-year period or as otherwise negotiated between the parties, for a max contract length not to exceed eight (8) years.
Place of performance: Stafford County Public Schools school sites and facilities, Stafford, Virginia
Insurance and bonding: Workers' Compensation statutory limits, Employer's Liability limits, Comprehensive General Liability with per project aggregate endorsement, Professional Liability / Errors and Omissions for IT/professional services, Additional Insured endorsement for Stafford Schools, 30 days notice of cancellation, and waiver of subrogation.

Scope of work

K-5 Literacy core curriculum textbooks and supporting materials
6-8 English textbooks and supporting materials
9-12 English textbooks and supporting materials
Workbook or lab book and corresponding textbook
Teacher Edition for all items
Online resources such as manuals, workbooks, and teacher materials
Teacher resources for middle school mathematics
Customer support and professional learning for teachers and staff

Minimum qualifications

K-5 Literacy proposals must be from the Virginia Board of Education's approved, or pending approval, Virginia Literacy Act K-5 Core Curriculum List
6-12 English proposals are encouraged to be on the VDOE English textbook adoption list or fully align with VDOE Standards of Learning
Offerors must provide online access accounts for review purposes at the time of proposal submission
Offerors registered in Virginia must provide a State Corporation Commission (SCC) identification number or state why they are exempt

Documents to include with the bid

Attachment A - SCC Registration Information form
Attachment B - Proprietary Information Designation
Attachment C - Proposal Questionnaire
Attachment D - ICT Accessibility Certification Form
Sample primary textbooks and ancillary resources
Detailed price proposal (when requested in step two of evaluation)
Contractor's form agreements/terms (if applicable)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Sep 1, 2026